Project Management Plan Document
No Plagiarism
All questions in each of the 5 parts should be answered.
Each part should be at least 2 pages and should have 2 references minimum.
Use MS Project. It should be saved as a separate document, attached, and referenced to this paper.
Use APA formatting for all references, including in-text citations.
Project Outline
JJ & Company is a baby food manufacturing company located in Atlanta, GA. It started in 1945 and has over 1500 employees today. It has departments such as Manufacturing, Regulatory, R&D, Bio-Chem, Supply Chain, Shipping & Receiving, and Engineering. Each department has its leaders with some autonomy to manage projects. With considerable opportunities in its area of business, it expects to grow at the rate of 20% per year in the next five years based on the past year’s conservative internal figures and the industry as a whole. With this growth comes many projects. Therefore, senior management has decided to create a project management office (PMO) to coordinate and maintain standards of projects to the Company’s advantage.
You have been appointed to head of the PMO. Your first task is to develop a project document with the current state of JJ & Company projects and the future state of projects with the implementation of the PMO.
Please use the following requirements from Parts 1 through 5 to fulfill this deliverable.
Part 1
1.0 Project Initiating
1.1 Project Charter
1.1.1 Justifying the Project
1.1.2 Aligning the Project to the Organizational Strategy
1.1.3 Identification of Stakeholders
• Discuss the justification for the project and how it relates to the strategic plan of the organization.
• Identify all the stakeholders for the project, including the project sponsor, who will sign the project charter.
Part 2
2.0 Project Planning
2.1 Defining the Scope
2.2 Work Breakdown Structure
2.3 Project Schedule
2.4 Project Budget
2.5 Communications Matrix
2.6 Risk Identification
Based on the project charter that you developed in Part 1, you will now proceed with your project planning. You have determined that you need to define the scope and complete your work breakdown structure (WBS) to the lowest level work package, which will help you develop the activities for the project schedule. You will also determine the overall project budget and plan the communications within the project. You will identify risks that may affect the project. The requirements for this section are as follows:
• Define the scope: Determine what the project objective will be, and define the scope of the project.
• Create the WBS: Start with the high-level deliverable, and add the lower level elements to include the lowest level work package.
• Develop the project schedule: Based on the work packages, determine the activities for the project schedule, and add planned beginning and end dates for the activities. You should have a minimum of 10 activities.
• Determine the budget: Using the WBS and project schedule, determine the overall project budget. Include major categories such as materials, labor, and other expenses.
• Plan communications: Using the stakeholders you identified in the project charter, create a matrix to show the plan for communicating with these stakeholders. Include each stakeholder’s name, the content to be communicated, the frequency of communication, and the method.
• Identify risks: Additionally, identify the risks that are associated with the project. Include both threats and improvement opportunities.
Part 3
3.0 Project Executing
3.1 Quality Assurance Tools and Techniques
3.2 Managing the Project Team
3.3 Procurements
3.4 Managing Stakeholder Engagement
4.0 Project Monitoring and Controlling
4.1 Cost Control
4.2 Risk Control
Your fellow project managers provided you with their thoughts on your tool selection during your weekly working lunch meeting. You have considered them and have developed your schedule, budget, and methods for monitoring and controlling those areas. You must now complete the Project Executing and Project Monitoring and Controlling sections of the Project Management Plan.
• Managing quality and performing quality assurance: Discuss the tools and techniques, such as quality audits, quality management tools, and process analyses, you will use to perform quality assurance for your project.
• Developing and managing the project team: Determine how you will manage the project team, including handling conflict and providing motivation.
• Conducting and controlling procurements: Discuss any of the items you need to purchase for your project and the types of vendors, contractors, and suppliers you will encounter.
• Controlling costs: Determine the methods, such as earned value management, forecasting, to-complete performance indices, project management software, and reserve analyses, you will use to ensure costs are controlled within the project.
• Controlling risks: Discuss the methods you will use to control the risks in the project. These methods can include risk reassessment, risk audits, variance analysis, reserve analysis, meetings, and technical performance measurement.
• Managing stakeholder engagement: Using the list of stakeholders defined in Part 1, discuss how you will manage the engagement level of the stakeholders.
Part 4
5.0 Project Closing
5.1 Project Finalization
5.2 Closing Procurements
• Discuss how the deliverable will be accepted by the customer/client.
• Discuss the process for closing the project management plan.
• Explain how the procurement contracts will be closed.
• Provide a Lessons Learned section to include any information related to the project that could help in future projects.
Part 5
6.0 Program Management and Emerging Trends
6.1 Letter to Senior Management
6.2 Program Management
6.3 Emerging Trends
• Letter to Senior Management regarding the project success: Provide a letter to the senior management to include the lessons learned for the project and any successes related to the project.
• Discuss program management: Complete this section in the template, and provide your thoughts on program management and how resources could be shared across programs to be more efficient.
• Provide information on emerging trends and their inclusion in future projects: Discuss any emerging trends such as agile project management, scrum, PPM, etc., and what could be included in future projects. Remember, this is about emerging trends in project management methods and approaches NOT new tools and technologies that could be useful in managing projects.
